Delegation can be defined as the essential skill of assigning authority of carrying out certain job by a higher level person to the lower level person in the organizational hierarchy structure.Generally, in organizations the other person is the subordinate who is made responsible and accountable for the assigned task by the senior.However, with the growing emphasis on team work, delegation can be horizontal as well.
Thus, delegation involves three important concepts and practices responsibility, authority, and accountability.
For every organization delegation is an essential skill and a leadership responsibility of a successful manager. Managers are mostly overburden with various tasks and responsibilities. Delegation is a managerial tool which helps them and provides them the opportunity to lessen their burden and thus increase their performance effectively and efficiently.
Instead this also helps them to priorities and streamlines their work enabling them to concentrate on more important task assigned to them and use their skills and time for other essential and important organizational work. It also helps to build better understanding, communication skill, team building and supervisory skills.
Building loyal employees and retaining them is a big challenging job of every organization. However, one of the ways of retaining their employees is building trust in them. As delegation of work involves trust, confidence in their employees, so this helps in retaining employees and building loyal employees. It also promotes team building, professionalism, saves money, increases productivity and efficiency. Hence, delegation is important for the prosperous growth of the every organization.
Delegation provides new challenges to its employees and provides confidence to cope with them and deal with it single handedly.This in return ,enhances their job related skills and provides them job satisfaction .Thus ,delegation helps in overall development of its employees and in return development of the organization on the whole.
However, effective delegation requires good communication and trust between the delegator and the delegate. For this delegator needs to provide appropriate control, power and responsibility to the delegate towards the assigned work. Besides, he should give the appropriate and desired amount of authority to work, his expectations from the subordinates regarding the assigned work.
Set the boundaries or criteria, checkpoints to monitor progress weekly/monthly and help to provide correct approach.Thus, effective delegation involves proper evaluation of the delegation process on an ongoing basis and must provide the delegate/sub ordinate with proper feedback to help to improve the process.
At the end, delegation can be summarized as “an important management activity and leadership skill which helps in providing opportunity to its employees to handle more assignments and tasks effectively.” Hence it is not only important for employees development but for the growth of the organization as well.